NFPA 1600 2004*

TRANSLATED INTO PLAIN ENGLISH

* NFPA 1600 2004 is now OBSOLETE.
See NFPA 1600 2007 in Plain English.

Chapter 4. NFPA 1600 2004 Requirements: Program Management

4.1 Document
your Program

Define program administration.

Define your enabling authority.

Define your executive policy.

Define your program’s vision.

Define your program’s mission.

Define your goals and objectives.

Define your plans and procedures.

Define your regulatory environment.

Define your financial constraints.

4.2 Appoint
a Program
Coordinator

Authorize coordinator
to manage program.

Authorize your coordinator to perform
your program’s administrative functions.

Authorize your coordinator to keep your
program current and up‑to‑date.

4.3 Establish an Advisory
Committee

4.3.1 Authorize the establishment of an
advisory committee.

Make sure that your advisory committee
complies with the policies developed by your
organization, jurisdiction, or company.

4.3.2 Make sure that your advisory committee helps your program coordinator.

Make sure that your advisory committee
helps your coordinator to prepare the program.

Make sure that your advisory committee helps
your coordinator to implement the program.

Make sure that your advisory committee helps
your coordinator to evaluate the program.

Make sure that your advisory committee helps
your coordinator to revise and update the program.

4.3.3 Select people
to serve on your
advisory committee.

Make sure that your program coordinator
serves on your advisory committee.

Make sure that committee members have
the appropriate knowledge and expertise.

4.4 Establish
and Evaluate
Program
Objectives

Establish
performance
objectives.

Establish management objectives
(objectives related to Chapter 4).

Establish operational objectives
(objectives related to Chapter 5).

Evaluate
performance
objectives.

Evaluate your program management objectives
on a periodic basis (objectives related to Chapter 4).

Evaluate your program operational objectives
on a periodic basis (objectives related to Chapter 5).

Chapter 5. NFPA 1600 2004 Requirements: Program Elements

5.1 Develop a Program to Manage Disasters and Emergencies

5.1.1 Develop a
program to address
your hazards.

Develop a program that meets the requirements
specified in sections 5.2 to 5.15 of this standard.

Develop a program that deals with the unique hazards
that threaten your unique organization or jurisdiction.

5.1.2 Develop an integrated program to mitigate, prepare for, respond to, and recover from disasters and emergencies.

Make sure that the mitigation phase of your
program complies with Sections 5.2 to 5.15.

Make sure that the preparation phase of your
program complies with Sections 5.2 to 5.15.

Make sure that the response phase of your
program complies with Sections 5.2 to 5.15.

Make sure that the recovery phase of your
program complies with Sections 5.2 to 5.15.

5.2 Respect the Laws and Authorities that Govern Disasters and Emergencies

5.2.1 Comply with the official expectations that govern the operation of your program.

Comply with official expectations that govern how
you should mitigate disasters and emergencies.

Comply with official expectations that govern how
you should prepare for disasters and emergencies.

Comply with official expectations that govern how
you should respond to disasters and emergencies.

Comply with official expectations that govern how
you should recover from disasters and emergencies.

5.2.2 Implement a strategy to review and revise the official expectations that
govern your program.

Implement a strategy to review and revise the legislative
and regulatory expectations that govern and control how
you mitigate disasters and emergencies.

Implement a strategy to review and revise the legislative
and regulatory expectations that govern and control how
you prepare for disasters and emergencies.

Implement a strategy to review and revise the legislative
and regulatory expectations that govern and control how
you respond to disasters and emergencies.

Implement a strategy to review and revise the legislative
and regulatory expectations that govern and control how
you recover from disasters and emergencies.

5.3 Perform Hazard Identification, Risk Assessment, and
Impact Analysis

5.3.1 Perform a
risk assessment.

Perform a hazard analysis.

Perform a vulnerability analysis.

5.3.2 Consider
serious hazards.

Consider serious natural hazards.

Consider serious societal hazards.

5.3.3 Perform an
impact analysis.

Analyze the impact that serious high probability
hazardous events or incidents could have.

5.4 Establish a Hazard Mitigation Strategy

5.4.1 Develop a strategy
to mitigate your hazards.

Design a strategy to mitigate hazards.

Implement hazard mitigation strategy.

5.4.2 Base your hazard mitigation strategy on knowledge and
experience.

Base strategy on your hazard analysis.

Base strategy on your impact analysis.

Base strategy on your risk assessment.

Base strategy on your cost-benefit analysis.

Base strategy on your program assessment.

Base strategy on your operational experience.

5.4.3 Make sure that your hazard mitigation strategy is comprehensive and effective.

Consider preventing hazards.

Consider neutralizing hazards.

Consider changing the nature of hazards
in order to make them less threatening.

Consider controlling the rate at
which hazards are released.

Consider segregating hazards from
vulnerable people and property.

Consider using building construction
standards to mitigate hazards.

Consider following rational land-use
practices to avoid hazards.

Consider protecting structures
that are exposed to hazards.

Consider using protective technologies
to minimize the exposure to hazards.

Consider establishing communication procedures
to warn people about emerging hazards and disasters.

Consider having duplicate or redundant resources
available whenever they are critical or essential
to the mitigation of hazards.

5.5 Develop
a Resource
Management
Capability

5.5.1 Define program resource objectives.

Make sure that your resource management objectives address the hazards identified in Section 5.3.

Make sure that your resource management objectives
are consistent with the program goals and objectives defined in Section 4.1.

5.5.2 Set objectives that address resource needs.

Set objectives about the availability of resources.

Set objectives about the use of resources.

5.5.3 Identify program resource deficiencies.

Perform an assessment that identifies
program resource gaps and shortfalls.

Describe the steps that should be taken
to address resource gaps and shortfalls.

5.5.4 Maintain an inventory of program resources.

Maintain an inventory of internal resources.

Maintain an inventory of external resources.

5.5.5 Manage voluntary resource donations.

Address the management of solicited donations.

Address the management of unsolicited donations.

5.6 Establish
Mutual Aid Agreements

5.6.1 Negotiate mutual
aid agreements.

Perform a mutual aid needs assessment.

Develop mutual aid agreements with other
jurisdictions, organizations, and companies.

5.6.2 Ensure that plans mention agreements.

Make sure that your program plans refer
to your reliance on mutual aid agreements.

5.7 Prepare
Program Plans

5.7.1 Carry out
planning process.

Carry out strategic planning process.

Carry out emergency planning process.

Carry out mitigation planning process.

Carry out recovery planning process.

Carry out continuity planning process.

5.7.2 Develop
program plans.

5.7.2.1 Develop a strategic plan.

5.7.2.2 Develop an emergency response plan.

5.7.2.3 Develop a mitigation plan.

5.7.2.4 Develop a recovery plan.

5.7.2.5 Develop a continuity plan.

5.7.3 Include common planning elements.

5.7.3.1 Include roles and responsibilities.

5.7.3.2 Include lines of authority.

5.8 Develop
an Incident Coordination
and Control
Capability

5.8.1 Develop a response and recovery capability.

Develop the capability to manage
emergency response activities.

Develop the capability to manage
disaster recovery activities.

5.8.2 Develop an incident management system.

Specify who should be responsible for
each incident management function.

5.8.3 Control your incident management system.

Discuss your incident management system with the individuals and authorities identified in Section 5.5.

Coordinate your incident management system with
the program resources identified in Section 5.5.

5.8.4 Create coordination policies and procedures.

Establish policies and procedures to coordinate
emergency response activities with other relevant
authorities and resource personnel.

Establish policies and procedures to coordinate
continuity maintenance activities with other
relevant authorities and resource personnel.

Establish policies and procedures to coordinate
disaster recovery activities with other relevant
authorities and resource personnel.

5.9 Establish a Communications
Capability

5.9.1 Create a communications
capability.

Establish communications systems
to support your program activities.

Establish communications procedures
to support your program activities.

5.9.2 Create an emergency alert
capability.

Develop a reliable emergency
communications capability.

Maintain a reliable emergency
communications capability.

5.9.3 Create an emergency
warning capability.

Develop systems that you can use to warn
people and communicate with them.

Test your early warning systems.

Use your early warning systems.

5.9.4 Create an operational communications capability.

Identify operational communication needs.

Develop operational communication systems.

5.10 Establish
Operational Procedures

5.10.1 Create procedures
to support program.

Develop procedures to support operations.

Coordinate procedures to support operations.

Implement procedures to support operations.

5.10.2 Protect people, property, and environment.

Make sure that your procedures address the
need to protect the health and safety of people
within your jurisdiction.

Make sure that your procedures address the need
to protect the property that is under your jurisdiction.

Make sure that your procedures address the
need to protect the environment that falls
within your jurisdiction.

5.10.3 Develop procedures to deal with hazards.

Develop emergency response procedures to
address the hazards identified in Section 5.3.

Develop disaster recovery procedures to
address the hazards identified in Section 5.3.

5.10.4 Analyze
hazardous situations.

Assess the damage caused by
hazardous events and incidents.

Identify the resources needed to recover
from hazardous events and incidents.

5.10.5 Support recovery and mitigation efforts.

Make sure that your procedures support
disaster recovery while emergency
response activities are being carried out.

Make sure that your procedures support
mitigation initiatives while emergency
response activities are being carried out.

5.10.6 Formulate
succession procedures.

Formulate procedures that address the need
to ensure that management personnel will
always be available to maintain functions
during disasters and emergencies
(per Section 5.7.2.5).

Formulate procedures that address the need
to ensure that government agencies will always
be available to maintain services during disasters
or emergencies (per Section 5.7.2.5).

5.11 Establish
a Logistical
Capability

5.11.1 Establish
logistical support.

Establish logistical capabilities and procedures
to support the operation of your program.

5.11.2 Establish
support facilities.

Establish a primary facility.

Establish an alternative facility.

5.12 Provide
Education
and Training

5.12.1 Create a curriculum to support your program.

Evaluate your training and education needs.

Develop a curriculum that meets your needs.

Implement your training and education curriculum.

5.12.2 Achieve your educational objectives.

Make personnel aware of your program.

Enhance the skills needed to support your program.

5.12.3 Define the extent
of your training activities.

Identify the scope of your training activities.

Specify how often personnel should receive training.

5.12.4 Discuss incident management system.

Teach people how to use your incident
management system (see Section 5.8).

5.12.5 Maintain a record
of your training activities.

Maintain a record that documents your
training and education activities and results.

5.13 Improve
your Program

5.13.1 Evaluate program.

Evaluate your program plans.

Evaluate your program procedures.

Evaluate your program capabilities.

5.13.2 Carry out exercises.

Use exercises to test program elements.

Use exercises to test program plans.

5.13.3 Take corrective action.

Establish corrective action procedures.

Apply your corrective action procedures.

5.14 Establish Crisis Communications Capabilities

5.14.1 Establish crisis communication procedures.

Develop procedures for communicating with external
groups and individuals about disasters and emergencies.

Develop procedures for communicating with internal
groups and individuals about disasters and emergencies.

5.14.2 Establish a crisis information service.

Develop a public information service
to deal with disasters and emergencies.

Maintain your public information service.

5.14.3 Establish a crisis awareness program.

Implement a public awareness program whenever
people are threatened by a serious hazard.

5.15 Develop
Financial
Management Procedures

5.15.1 Develop financial support procedures.

Develop financial and administrative
procedures to support program operations.

5.15.2 Develop financial decision making procedures.

Develop procedures that control how
financial program decisions are make.

Develop procedures to ensure that
financial decisions are authorized.

Develop procedures to ensure that your
financial decision making is expedited.

Develop procedures to ensure that financial
decisions comply with accounting principles.

Develop procedures to support administration.

How to Perform an NFPA 1600 Risk Assessment

Our Plain English Approach to NFPA 1600

NFPA 1600 2007 is an Emergency Management,
Disaster Management, and Business Continuity Standard

***NFPA 1600 standard included in US Intelligence Reform Bill***

Section 7305 on Private Sector Preparedness says that the
"Secretary of Homeland Security should promote, where
appropriate, the adoption of voluntary national preparedness
standards such as the private sector preparedness standard developed
by the American National Standards Institute and based on the National
Fire Protection Association 1600 Standard on Disaster/Emergency
Management and Business Continuity Programs."